Refunds & Disbursements

Withdrawal, Repayment and Disbursement Policies

The Financial Aid Office encourages students to read the withdraw policy carefully to understand your financial responsibility if you change your enrollment status. Students considering withdrawing from all classes should contact the Financial Aid Office to see how the withdrawal will affect his/her financial aid and possible repayment. Financial aid is paid to students based on the student’s attendance. There are unforeseen events that can occur in a student’s life that may result in the withdrawal from college. If this occurs, it is important you follow the proper steps to withdraw and understand the policy.

Withdrawal Policy

Federal Regulations

Students that receive Federal Title IV Financial Aid and withdraw from school during the period of enrollment in which they began attendance must return the percentage of unearned funds to the Financial Aid Program.
The Financial Aid Office recalculates the amount of Financial Aid a student is authorized when a student officially withdraws from the college or stops attending classes prior to completing more than 60% of a term.
A student who changes their enrollment status within the first 7 days of classes will have their financial aid adjusted accordingly and will be responsible for any balance on the student's account created by the enrollment status change.
A student who completes more than 60% of the period of enrollment has earned all of their Financial Aid assistance.
When a student officially withdraws from the school, the percentage or portion of the student’s financial aid received but not "earned" must be repaid.
The Financial Aid Office will review official records at the 60% completion point of the quarter. If a student has stopped attending all classes, even if they have not officially withdrawn, will have their aid adjusted.
EXAMPLE: A student who withdraws completing only 30% of the term will have "earned" only 30% of Title IV Financial Aid, the remaining 70% must be returned.

Federal Title IV Funds included in the Refund Calculation:

Federal Pell
Federal FSEOG
Federal ACG

Repayment Policy

The Financial Aid Office will notify the student of the amount of recalculated Pell within 30 days of notification of withdrawal. If any amount is due the Business will notify the student.
The student has 45 calendar days after notification to make a repayment in full or make satisfactory repayment arrangements with GNTC Business Office.
Students owing repayments will be INELIGIBLE to receive any Title IV aid.

Refund and Disbursement Policies

Federal Aid

Students that receive Federal Title IV Financial Aid in assess of the cost of tuition and fees are due a refund. The Refund is mailed to the student about the 4th week of the quarter.
A student who changes their enrollment status within the first 7 days of classes or who withdraws (officially or unofficially) before 60% of a term will have their financial aid adjusted accordingly and will be responsible for any balance on the student's account created by the enrollment status change or will receive a refund check for any amounts above the student’s charges.

Federal Work Study

Students will be paid at a rate that is above minimum wages at the end of each month.
Signed time sheets will be due in the FAO by a designated date and the check will be available by the end of the next month.
Checks will be mailed.

State Aid

If a student pays for tuition and fees and later applies for HOPE prior to the end of the term, a student will be mailed a refund check for tuition and fees covered by HOPE within 30 days.
HOPE GED Vouchers may be used in the Business Office the first two weeks of the term and will receive a refund of unused funds within 30 days.
HOPE Book funds may be used in the Book store. If the student has already bought his/her books, the student will received the HOPE Book Check within 30 days.
GA LEAP Check will be mailed to the student within 30 days of being awarded the fund.